Coastline is currently accepting resumes for a Full-time, Planning Assistant. The successful candidate will report to the Area Agency on Aging Planner. The Planning Assistant will be responsible for providing support to all Title III activities for compliance.

Essential Functions

  • Reconcile monthly Title III expenditures and statistical data.

  • Assists in conducting on site visits and written evaluations to ensure compliance with the Older Americans Act and contractual obligations.

  • Input and follow up on private grant funding requests and invoices.

  • Attends Title III meetings with Elder Affairs, Advisory Councils, COA Directors’ and staff meetings, as needed.

  • Assists in the compilation of needs assessment studies.

  • Records and transcribes minutes for the Advisory Council, transportation committee, and COA Directors’ meetings, as needed.

  • Input Title III E Caregiver Program data in SAMS.

  • Provides technical assistance to Title III grantees, as needed.

  • Assist in the preparation of grant proposals.

  • Assists in coordinating conferences, fairs, and legislative breakfasts.

  • Oversee private grant funds.

  • Oversees intake and scheduling for technology program.

  • Connect with community organizations for special projects, as needed.

  • Periodically represent Coastline at events, on boards and committees, etc.

  • May be required to perform other duties as required.


  • Excellent verbal and written communication skills.

  • Demonstrated proficiency in Microsoft Office and ability to learn new systems.

  • Ability to communicate effectively within a fast-paced team environment.

  • Bachelor’s Degree in Human Services, Business Administration, Public Health or related field preferred OR equivalent experience.

  • Exceptional organizational abilities and accuracy in reconciling grant expenditures.

  • Valid Massachusetts Driver’s license and dependable transportation required.

Suitable candidates are encouraged to apply.

Please send your cover letter and resume to: Susan Garriga, Employment Manager, at

You may also apply online by following the link below or please stop by Coastline for an application.